MATRIX-MFO Tandem Workshop 2021 – Guidelines

The institutes MATRIX  in Creswick (Australia) and MFO in Oberwolfach (Germany) invite proposals for a tandem workshop taking place simultaneously in a hybrid format at MATRIX and MFO  in the week of 5-11 September 2021.

The workshop is held simultaneously in both locations.  At each institute 10-20 participants may be hosted, who can interact in an intense way locally and in addition share a certain number of joint lectures/discussions via zoom (for example Oberwolfach 9-11 am could match up with MATRIX at 5-7 pm). Talks given outside this time slot can be recorded via zoom for viewing by participants at the other institute, but not publicly.

Should local restrictions prohibit face to face meetings then alternative arrangements will be made.

Please prepare your proposal in line with the format outlined below and attach/submit here prior to the deadline Friday, 15 January 2021

MATRIX-MFO Tandem Workshop 2021 Proposal Guidelines

Proposal Format


Workshop name: 

  • State the title of your tandem workshop   e.g. “MATRIX-MFO Tandem Workshop 2021: TITLE“

Workshop organisers:

  • A team or organisers should include at least two organisers planning to attend in person for each location
  • Include each organiser’s details (affiliated university and email address).
  • Aim for gender diversity amongst the organising group. Please comment on reasons for any imbalance.
  • Publication lists of the organisers.

Dates for your workshop

  • must be the week of 5-11 September 2021

Workshop description:

(4-6 pages)

  • Description of the topic and focus of the workshop.
  • Recent results and references.
  • Proposed program of the tandem workshop. Take into account the different time zones. For example, schedule main talks with real-time transmissions in time slots 9-11 am at MFO and 5-7 pm at MATRIX. More technical talks, longer talks etc. can be recorded via zoom for availability at the other center.

A convincing proposal makes a good case for the proposed workshop program. Excellence is one of the main selection criteria.

Participant list:
  • List of 10-20 suggested participants at each institute.
  • The propsal should contain two (2) lists of intended invitees with sufficient diversity according to the centers rules. At the MFO, the number of participants is currently restricted to 20 due to the pandemic.
  • Comment on the balance in this list relative to gender and affiliation planned for each institute (i.e. two lists of intended invitees; please consider diversity issues of each institute).
Workshop budget:

Consider the factors below when drafting your budget.

Limit this section to 300 words.

Creswick (On Campus) Accommodation and Catering

  • MATRIX will fund on‐site accommodation and catering – continental breakfast (Monday to Sunday) and dinner (Monday to Friday) for 20 participants. If organisers wish to invite more than 20 participants, program organisers will need to arrange funding.


  • MATRIX will provide the cost of one shuttle bus for the day prior to the commencement of the program to collect participants from Ballarat (Train) Station for transfer to the Creswick Campus.
  • MATRIX will provide the cost of one coach on the last day of the program, to transfer participants from the Creswick Campus to Melbourne (Tullamarine) Airport with a final stop at Southern Cross Station (Melbourne CBD).

Family Fund

  • MATRIX offers a ‘Family Fund’ for those who require family accommodation and/or child care services.  These are assessed on a case-by-case basis. Please note, spouses are not funded by MATRIX.

External Funding

Workshop proposals will be reviewed by a MATRIX-MFO joint-committee comprised of members of the institutes' respective Scientific Committees. The outcome of your workshop proposal will be communicated to you by the MATRIX Programs Coordinator in early February 2021, following the meeting of the sub-committee in late January 2021.

MATRIX Contacts

If you have any questions, please contact the MATRIX Office via email at